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How to create a formal letter — layout and wording

Formal letters follow conventions that differ between countries — where the addresses go, how the date is written, and which greeting and closing are polite.

The usual parts

1. Your name and address
2. The recipient's name and address
3. The date (and sometimes the place)
4. A subject line and any reference number
5. A greeting
6. The message, in short paragraphs
7. A closing phrase, your signature and your printed name
8. A list of enclosures, if any

Country differences

In the United Kingdom, a letter starting “Dear Sir or Madam” traditionally ends with “Yours faithfully”, while “Dear Mr Smith” ends with “Yours sincerely”. German letters often follow the DIN 5008 layout. American letters use US Letter paper. HandleTheLetter applies the conventions of the country you choose.

HandleTheLetter provides document assistance, not legal advice. Always check important documents carefully.